CITY OF PITT MEADOWS
Public Meeting of Pitt Meadows City Council
AGENDA

Tuesday, May 07, 2024 at 7:00 P.m. - 9:00 P.m.

Council Chamber

12007 Harris Road, Pitt Meadows, BC V3Y 2B5

We acknowledge with respect and gratitude that the City of Pitt Meadows is located on the traditional, unceded territory of q̓ic̓əy̓ (Katzie) First Nation who were stewards of this land since time immemorial.

THIS MEETING’S PROCEEDINGS WILL BE BROADCAST LIVE VIA THE CITY’S WEBSITE AND AVAILABLE AS A RECORDED ARCHIVE

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A.

CALL TO ORDER

B.

LATE ITEMS

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda for the May 7, 2024 Regular Meeting of Council be approved. 

D.

ANNOUNCEMENTS

D.1

Territory Land Acknowledgement Plaques

Carleen McDowell, Rain Pierre and KFN member to present Territory Land Acknowledgement Plaques that will be installed in all City facilities.

D.2

City of Pitt Meadows Receives GFOA Canadian Award for Financial Reporting for the 2022 Annual Financial Report

For the 9th consecutive year, the Canadian Award for Financial Reporting is being awarded to City of Pitt Meadows, by Government Finance Officers Association of the United States and Canada (GFOA) for Excellence in Financial Reporting.

D.3

Public Works Week [May 19 to 25, 2024]

Mayor MacDonald to recognize the annual event that celebrates the hard work and dedication of the City's Public Works Department.  

E.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond. Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments 

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

F.

ADOPTION OF MINUTES

• Recommended Motion:

  THAT the Minutes of the following Council meetings be approved as circulated:

F.1

April 30, 2024 Special (Pre-Closed) Meeting of Council

F.2

April 30, 2024 Special (Public) Meeting of Council

G.

CELEBRATE PITT MEADOWS

G.1

Canadian Pi Prodigy

Following international Pi Day, recognized annually on March 14th, Council to congratulate a nine-year-old Pitt Meadows resident, Lucas Mason Yao, who is the fifth-ranked Canadian on the world pi memorization list with recognizing 2,030 digits.

G.2

Collaboration of Community Sports Fields Improvements

An opportunity to celebrate the community partnership between the City of Pitt Meadows, Ridge Meadows Minor Baseball Association and the many local sponsors who recently made significant renovations to a ball diamond located at Pitt Meadows Athletic Park.

H.

DELEGATIONS AND PRESENTATIONS

H.1

2023 Financial Statements and Audit Results

Laura Barroetavena, Director of Financial Services, to introduce Sean Reid and Arianna Castonguay, with KPMG Enterprise, who will present the 2023 Audit Findings.

• Recommended Motion:

  THAT Council:

  1. Accept the City’s 2023 financial statements and direct the Mayor and Director of Financial Services to sign the Consolidated Statement of Financial Position and forward the completed financial statements to the province as required by May 15, 2024; AND

  2. Direct staff to present the City’s 2023 financial statements along with the 2023 annual report at the June 25, 2024 Council meeting; OR

  3. Other.

I.

CONSENT AGENDA

• Recommended Motion:

  THAT the following items be received into the record:

I.1

2024 Committee Recruitment Summary

Summary of the 2024 Committee Recruitment including a list of all current and retired City committee members. 

I.2

Closed Items Released to the Public

Closed resolutions released to the public as per Council's direction on April 30, 2024.

I.3

Draft EDAC Minutes - April 4, 2024

I.4

Draft ATAC Minutes - April 8, 2024

I.5

Draft PRC Minutes - April 18, 2024

I.6

Draft AAC Minutes - April 25, 2024

J.

REPORTS

J.1

Policy Update – C059 Sponsorship and Advertising of City Owned or City Managed Assets

Diane Chamberlain, Director of Parks, Recreation and Culture, to present an overview of the proposed amendments to Council Policy C059 - Sponsorship and Advertising of City Owned or City Managed Assets.

• Recommended Motion:

  THAT Council:

  1. Approve the amendments to Council Policy C059 - Sponsorship and Advertising of City Owned or City Managed Assets, as presented at the May 7, 2024 meeting of Council; OR

  2. Other.

J.2

Policy Update – C084 Naming of City Owned or City Managed Assets

Diane Chamberlain, Director of Parks, Recreation and Culture, to present an overview of the proposed amendments to Council Policy C084 – Naming of City Owned or City Managed Assets.

• Recommended Motion:

  THAT Council:

  1. Approve the amendments to Council Policy C084 - Naming of City Owned or City Managed Assets, as presented at the May 7, 2024 meeting of Council; OR

  2. Other.

J.3

2025 Business Plan Guidelines and Timeline

Laura Barroetavena, Director of Financial Services, to provide an overview of the 2025 Business Plan Guidelines and Timeline which staff will use to prepare the 2025 – 2029 Five Year Financial Plan.

• Recommended Motion:

  THAT Council:

  1. Approve the 2025 Business Plan Guidelines and Timeline as presented at the May 7, 2024 Regular Council meeting; AND
  2. Approve the amendment to the 2024 Council Meeting Schedule to reflect Business Plan presentation dates of November 25 and 26, 2024; OR
  3. Other.

K.

BYLAWS & PERMITS

K.1

Fill Deposit Application – Lot 39 McNeil Road

Alina Torres, Manager of Engineering and Facilities, to present an overview of a fill deposit application for Lot 39 McNeil Road, to import structural and preload fill for the construction of a single family dwelling and auxiliary farm structure.

• Recommended Motion:

  THAT Council:

  1. Approve the issuance of a Soil Removal and Fill Deposit Permit to import structural and preload fill for the construction of a single family dwelling and auxiliary farm structure at Lot 39 McNeil Road, as presented at the May 7, 2024 Regular Council meeting, with the following conditions:
     1. Issuance of a Highway Use Permit for hauling of fill, prohibiting roadside parking or staging; AND
     2. The proposed fill placement activities must be conducted in compliance with all applicable requirements as outlined in the City of Pitt Meadows Soil Removal and Fill Deposit Bylaw; AND
     3. The permanent fill placement activities are restricted to an area of 1488 m²; AND
     4. The total allowed volume of material to be placed is limited to 1290 m³ of temporary preload fill and 1457.5 m³ of permanent structural fill; AND
     5. All existing topsoil should be salvaged for use on the property where appropriate; AND
     6. Execution and monitoring of Erosion and Sediment Control (ESC) measures as prescribed by the qualified professional and as required per best management practices; AND
     7. Implementation of all geotechnical recommendations for site preparation, foundation design and field review as recommended by Able Geotechnical Ltd.; OR
  2. Other.

K.2

2024 Financial Plan and Utility Fees Bylaws

Council gave first three readings at the April 30, 2024 Council Meeting.

• Recommended Motion:

  THAT Council:

  1. Adopt 2024 – 2028 Financial Plan Bylaw No. 2979, 2024;AND
  2. Adopt the Drainage System Protection Amendment Bylaw No. 2978, 2024; AND
  3. Adopt the Sanitary Sewer and Drainage Amendment Bylaw No. 2976, 2024; AND
  4. Adopt the Solid Waste Collection and Disposal Amendment Bylaw No. 2977, 2024; AND
  5. Adopt the Waterworks Amendment Bylaw No. 2975, 2024; OR
  6. Other.

K.3

2024 Annual Tax Rates Bylaw

Council gave first three readings at the April 30, 2024 Council Meeting.

• Recommended Motion:

  THAT Council:

  1. Adopt the 2024 Annual Tax Rates Bylaw No. 2980, 2024; OR
  2. Other.

K.4

Development Procedures Amendment Bylaw No. 2988, 2024

Council gave first three readings at the April 30, 2024, Council meeting. 

• Recommended Motion:

  THAT Council:

  1. Adopt Development Procedures Amendment Bylaw No. 2988, 2024; OR
  2. Other. 

L.

COUNCIL LIAISON REPORTS

M.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond.  Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

N.

COUNCIL PRIORITIES

For reference only, a current copy of the Strategic Priorities Quarterly Report reflecting Council’s priorities and respective operational strategies.

O.

ADJOURNMENT