CITY OF PITT MEADOWS

Regular Meeting of Pitt Meadows City Council to be held on Tuesday, November 13, 2018 at 7:00 PM in the Council Chamber of the Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia.

Please join with Mayor Dingwall and Council in acknowledging that we meet on the traditional territory of Katzie First Nation


THIS MEETING'S PROCEEDINGS WILL BE BROADCAST LIVE VIA THE CITY'S WEBSITE AND AVAILABLE AS A RECORDED ARCHIVE


A G E N D A

A. LATE ITEMS

B. APPROVAL OF AGENDA THAT the agenda for the November 13, 2018 Regular Meeting of Council be approved.


C. QUESTION AND COMMENT PERIOD (Fifteen minutes at the beginning of the meeting and fifteen minutes at the end of the meeting, refer to Section N)

D. ADOPTION OF MINUTES

1. Minutes of the October 16, 2018 Regular Meeting of Council and Minutes of  the November 6, 2018 Regular (Inaugural) Meeting of Council. (Page 1)  THAT the Minutes of the Regular Meeting of Council held on October 16, 2018 and Minutes of the Regular (Inaugural) Meeting of Council held on November 6, 2018 be adopted.



E. ANNOUNCEMENTS None.

F. DELEGATIONS None.

G. PRESENTATIONS

1. Engagement Summary Report - The Future of Transportation in Pitt Meadows.  Chris Chok, Kirk & Co. will provide an update on the community feedback  obtained via results of the engagement process hosted by the City from June 18th to July 31, 2018. The City brought together a variety of stakeholders that play a role in transportation planning and investment in the community to identify how these initiatives could affect how people move around in Pitt Meadows in the future.

2. Pitt Meadows Community Signage.  Carolyn Baldridge, Manager of Communications and Community Engagement, to present a new sign design concept for Pitt Meadows parks and draws upon the City’s brand and community values and endeavours to be reflect the natural beauty of the community.

H. PUBLIC HEARING  None.

I. CONSENT AGENDA THAT the following items be received into the record:  1. MINUTES, 2. REPORTS, 3. CORRESPONDENCE.

1. MINUTES  None.

2. REPORTS  None

3. CORRESPONDENCE

3.1 Communication from Fortis BC, dated November 5, 2018, offering congratulations to Mayor and Council. (Page 14)


3.2 Communication from Dan Ruimy, Member of Parliament Pitt Meadows Maple Ridge, dated November 6, 2018, offering congratulations to Mayor and Council. (Page 15)


J. NEW/OTHER BUSINESS

1. REPORTS

1.1 2018 Eight Month Budget Variance Review. (File 05-1615-01/18)(Page 16) THAT Council:

A. Direct Staff to prepare an Amended 2018 - 2022 Financial Plan Bylaw reflective of the information in Tables A through E; OR

B. Other.


1.2 2019 Proposed Budget Summary. (File 05-1700-01/18)(Page 28) THAT Council:

A. Receive the 2019 Proposed Budget Summary report for information; OR

B. Other.


1.3 Council Renumeration. (File 01-0640-01/18)(Page 33) THAT Council:

A. Direct the Staff to form a Task Force to carry out a comprehensive review of Mayor and Council’s Total Compensation and propose recommendations for Council’s consideration; OR

B. Other.


1.4 Council Priorities. (01-0550-05/18)(Page 50)

A. Receive the report entitled "Council Priorities" dated November 8, 2018 for information; AND

B. Discovery Playhouse Children’s Society:

B.1 Direct staff to prepare a comprehensive report that details the current service level, requests for expanded services, space allocation, childcare assessment and funding opportunities, and the parks and recreation master planning process; and defer the decision until further information is received with respect to the availability of Provincial funding for the creation of a childcare spaces and completion of the childcare space assessment; OR

B.2 Direct staff to amend the Discovery Playhouse Children’s Society contract to include a renewal clause; and review lease rates as part of the contract re-negotiation with Discovery Playhouse Children’s Society; OR

B.3 Continue with the Discovery Playhouse Children’s Society contract as signed and executed; AND

C. Golden Ears Business Park Phase 3 and 4:

C.1 Direct the Mayor and Chief Administrative Officer schedule a meeting with the property owner of Golden Ears Business Park Phase 3 and 4 to discuss the use of lands for light industrial and alternative uses; OR

C.2 Take no additional action on land use at this time for Golden Ears Business Park Phase 3 and 4; AND

D. North Lougheed Special Study Area:

D.1 Rescind the following motion of Council from the April 28, 2015 Special Council Meeting that postponed the North Lougheed Special Study Area indefinitely and refer to the Official Community Plan Update Process for renewed consideration; OR

D.2 Take no action, which effectively continues to postpone the North Lougheed Special Study Area indefinitely; AND

E. Pitt Meadows Day Fundraising for Community Fireworks:

E.1 Council recognizes and supports past and present efforts and contributions of volunteers in our City and also endorses this initiative as one way they want to give back to the community. While they hope to raise most or all of the monies required for the fireworks for 2019, by this motion, Council agrees to fund any shortfall to ensure the fireworks event continues as an integral part of the Pitt Meadows Day event; and

E.2 Address Pitt Meadows Day funding as part of Business Planning and through the development of a new partnership agreement; OR

E.3 Take no action concerning Pitt Meadows Day Community Fireworks; AND

F. Council Code of Conduct/Respectful Workplace Policy

F.1 Direct Staff to further investigate and update policy options for considering Council Code of Conduct and Respectful Workplace Policies and report back with recommendation in due course; OR

G. Other.


1.5 Development Cost Charge Amendment Bylaw - Update. (File 08-3150-01)(Page 56) THAT Council:

A. Receive the staff report titled ’Development Cost Charge Amendment Bylaw - Update’ dated November 6, 2018 prior to considering adoption of the Development Cost Charge Imposition Amendment Bylaw No.2809; OR

B. Other.


1.6 Major Road Network Expansion - Inclusion of Old Dewdney Trunk Road from Sharpe Road to Neaves Road. (File 16-8330-01/18)(Page 119) THAT Council:

A. Receive the staff report titled "Major Road Network Expansion - Inclusion of Old Dewdney Trunk Road from Sharpe Road to Neaves Road"; AND

B. Endorse the Major Road Network Expansion to include Old Dewdney Trunk Road from Sharpe Road to Neaves Road to complete the MRN network within the City of Pitt Meadows; OR

C. Other.


1.7 Future of Transportation in Pitt Meadows, Engagement Summary Report. (11-5400-16/18)(Page 137) THAT Council:

A. Receive the report entitled "Future of Transportation in Pitt Meadows, Engagement Summary Report" dated November 8, 2018; AND

B. Direct staff to prepare a staff report with an analysis of the engagement results and identify next steps including any additional consultation with residents and members of Gateway Transportation Collaboration Forum, TransLink and Ministry of Transportation and Infrastructure for Council’s consideration and direction; OR

C. Other.


2. BYLAWS AND PERMITS

2.1 Development Cost Charge Imposition Amendment Bylaw No. 2809, 2018 (Page 178) THAT Council:

A. Adopt Development Cost Charge Imposition Amendment Bylaw No. 2809, 2018; OR

B. Other.


2.2 Clarification of Zoning Bylaw Amendment 2797, 2018. (File No. 3900-02-2018) (Page 188) THAT Council:

A. Receive the report entitled "Clarification of Zoning Bylaw Amendment 2797, 2018" dated September 10, 2018 for information; AND

B. Grant third Reading and adoption to Zoning Amendment Bylaw No. 2797, 2018; OR

C. Amend Bylaw 2797, 2018 to delete section 15 "Part 16 - 16.9 Comprehensive Development I, 16.9.2 Permitted Uses is amended by deleting Secondary Suites and Garden Suites as an Accessory Uses."; AND

D. Amend Bylaw 2797, 2018 to delete section 6 " Part 4 - General Development Regulations is amended by adding Section 4.23" to regulate the use of shipping containers;  AND

E. Grant Third Reading, as amended, and adoption to Zoning Amendment Bylaw No. 2797, 2018; OR

F. Other.


K. COUNCIL LIAISON REPORTS

L. ITEMS BROUGHT FORWARD FOR PUBLIC INFORMATION  None.

M. NOTICE OF CLOSED MEETING  There were no items received for this Meeting.

N. QUESTION AND COMMENT PERIOD  * Please note: this meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website over the internet, worldwide. The name and address of speakers and any comments made during the question period will form part of the public record. * The following guidelines apply to the Question Period for all Council Meetings, including Council-In-Committee Meetings: * Maximum time of Question Period is fifteen minutes at the beginning of the meeting and fifteen minutes at the end of the meeting; * Each person appearing before Council is limited to one question or comment per person until all persons have had an opportunity, then to a maximum of three questions or comments; * Persons present at the meeting are welcome to ask questions or comments on city-related topics.  * Questions or comments should stay within a time frame of 3 minutes, which includes time for a response from the Council.  * Questions or comments will not be permitted on items on the agenda referred from a concluded Public Hearing.  * Those appearing before Council must state their full name, street name, neighborhood, and address for the record.  * Those appearing before Council should address their questions or comments to the Chair. * The Mayor is to be addressed as Mayor Dingwall and Councillors by that Councillor’s surname preceded by Councillor. If Council wishes to pass a motion as a result of input received during the Question Period relative to an issue that is not on the agenda, a motion to temporarily suspend the rules is required.

O. ADJOURNMENT

P. COUNCIL PRIORITIES Council’s Strategic Priorities are included in each Council Meeting Agenda for reference. (Page 198)


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