CITY OF PITT MEADOWS
Public Meeting of Pitt Meadows City Council
AGENDA

Tuesday, March 08, 2022 at 7:00 P.m. - 10:00 P.m.

Council Chamber

12007 Harris Road, Pitt Meadows, BC V3Y 2B5

Council acknowledges that we meet on the traditional territory of the Katzie First Nation


THIS MEETING’S PROCEEDINGS WILL BE BROADCAST LIVE VIA THE CITY’S WEBSITE AND AVAILABLE AS A RECORDED ARCHIVE

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A.

CALL TO ORDER

B.

LATE ITEMS

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda for the March 8, 2022 Special (Public) Meeting of Council be approved. 

D.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond. Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments.

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

E.

ADOPTION OF MINUTES

• Recommended Motion:

  THAT the Minutes of the following Council meetings be approved as circulated:

E.1

March 1, 2022 Special (Pre-Closed) Meeting of Council

E.2

March 1, 2022 Regular Meeting of Council

F.

ANNOUNCEMENTS

None.

G.

CELEBRATE PITT MEADOWS

G.1

Civic Recognition Award

Council to recognize Fire Chief Mike Larsson and Paid-on-Call Assistant Chief Dave Saddler, for their heroic rescue of a citizen and their dog from a vehicle fire on February 4, 2022. 

H.

DELEGATIONS AND PRESENTATIONS

None.

I.

PUBLIC HEARINGS

None.

J.

CONSENT AGENDA

None.

K.

STAFF/OTHER REPORTS

K.1

Access and Inclusion Policy

Carleen McDowell, Manager Recreation and Culture, to present Council with a policy that supports access for residents to participate and engage in Parks, Recreation and Culture opportunities.

• Recommended Motion:

  THAT Council:

  1. Approve the amendments to the Access & Inclusion Council Policy C078 as presented at the March 8^th, 2022 meeting of Council; OR
  2. Other.

K.2

Park and Facility Allocation Policy

Carleen McDowell, Manager Recreation and Culture, to present Council with a policy that guides allocation of City spaces in a fair and equitable manner.

• Recommended Motion:

  THAT Council:

  1. Approve the amendments to the C088 as presented at the March 8^th, 2022 meeting of Council; OR
  2. Other.

K.3

Volunteer Program Policy

Carleen McDowell, Manager Recreation and Culture, to present Council with a policy that is intended to enhance City programs, events and services, and provide opportunities for citizens to engage and connect with their community.

• Recommended Motion:

  THAT Council:

  1. Approve the amendments to the C090 Volunteer Program Policy as presented at the March 8^th, 2022 meeting of Council; OR
  2. Other.

K.4

Appointment of Chief Election Officer and Deputy Chief Election Officer

Kate Barchard, Corporate Officer, to provide Council with a preliminary report regarding election planning.

• Recommended Motion:

  THAT Council:

  1. Pursuant to section 58 of the Local Government Act [appointment of election officials]:
     1. Appoint Kate Barchard, Corporate Officer, as the Chief Election Officer to conduct the 2022 general local and school elections with power to appoint other election officials as required for the administration and conduct of the elections; AND
     2. Appoint Tanya Barr, Deputy Corporate Officer, as the Deputy Chief Election Officer for the 2022 general local and school elections; OR
  2. Other.

K.5

2021 Fourth Quarter Report to the Community

Mark Roberts, Chief Administrative Officer, to provide an overview of the 2021 Fourth Quarter Report to the Community celebrating staff and Council achievements. 

• THAT Council:

  1. Receive for information the 2021 Fourth Quarter Report to the Community highlighting the work and accomplishments of the City between October 1 to December 31, 2021; OR
  2. Other.

L.

BYLAWS & PERMITS

L.1

Soil Removal and Fill Deposit Application- 17982 Ford Road (File ENV00040)

Alina Torres, Manager Engineering and Facilities, to provide an overview of a Soil Removal and Fill Deposit application required to prepare the subgrade soil prior to the construction of a farm structure at 17982 Ford Road. 

• Recommended Motion:

  THAT Council:

  1. Approve the issuance of a Soil Removal and Fill Deposit Permit for 17982 Ford Road to remove 2430 m³ of soil and deposit 1254 m³ of fill, with the following conditions:

  1. 1. Issuance of a Highway Use Permit for hauling of fill, prohibiting roadside parking or staging; AND
     2. Prohibiting filling activities on Saturdays, Sundays and statutory holidays and restricting operations to the hours between 7:00 a.m. and 5:00 p.m. any other day of the week; AND
     3. Execution and monitoring of Erosion and Sediment Control (ESC) measures as prescribed by Able Geotechnical Ltd. and as required per provincial best management practices; AND
     4. Implementation of all geotechnical recommendations for site preparation, foundation design and field review as recommended by Able Geotechnical Ltd.; AND
     5. Compliance with all relevant legislation and permitting requirements, including municipal, regional, provincial and federal jurisdictions; OR
  2. Other.

L.2

Soil Removal and Fill Deposit Application- 19831 McNeil Road (ENV00026)

Alina Torres, Manager Engineering and Facilities, to provide an overview of a Soil Removal and Fill Deposit application required to sufficiently prepare the subgrade soil prior to the construction of a Single Family Dwelling and two Auxiliary Structures at 19831 McNeil Road. 

• Recommended Motion:

  THAT Council:

  1. Approve the issuance of a Soil Removal and Fill Deposit Permit for 19831 McNeil Road to import 5271 m³ of fill, with the following conditions:

  1. 1. Issuance of a Highway Use Permit for hauling of fill, prohibiting roadside parking or staging; AND
     2. Prohibiting filling activities on Saturdays, Sundays and statutory holidays and restricting operations to the hours between 7:00 a.m. and 5:00 p.m. any other day of the week; AND
     3. Execution and monitoring of Erosion and Sediment Control (ESC) measures as prescribed by Braun Geotechnical Ltd. and as required per provincial best management practices; AND
     4. Implementation of all geotechnical recommendations for site preparation, foundation design and field review as recommended by Braun Geotechnical Ltd.; AND
     5. Approval of the Agricultural Land Commission reconsideration request for ALC Application 61049; AND
     6. Compliance with all relevant legislation and permitting requirements, including municipal, regional, provincial and federal jurisdictions; OR
  2. Other.

M.

COUNCIL LIAISON REPORTS

N.

NOTICE OF CLOSED MEETING

None.

O.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond.  Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments.

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

P.

COUNCIL PRIORITIES

A current copy of the Strategic Priorities Quarterly Report reflecting Council’s priorities and respective operational strategies.

Q.

ADJOURNMENT