CITY OF PITT MEADOWS
Public Meeting of Pitt Meadows City Council
AGENDA

Tuesday, December 13, 2022 at 5:30 P.m. - 9:00 P.m.

Council Chamber

12007 Harris Road, Pitt Meadows, BC V3Y 2B5

Council acknowledges that we meet on the traditional territory of the q̓ic̓əy̓ (Katzie) First Nation

THIS MEETING’S PROCEEDINGS WILL BE BROADCAST LIVE VIA THE CITY’S WEBSITE AND AVAILABLE AS A RECORDED ARCHIVE

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A.

CALL TO ORDER

B.

LATE ITEMS

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda for the December 13, 2022 Special (Public) Meeting of Council be approved. 

D.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond. Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments.

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

E.

STAFF/OTHER REPORTS

E.1

2023 Budget Deliberations

Council to deliberate on the 2023 Budget.

E.2

Recap of the 2023 Budget

E.3

Review of Decision Packages

E.3.1

Park Road Traffic Calming Update [Engineering Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to remove the unsuccessful traffic calming measures from Park Rd between Bonson Rd and Lougheed Highway, including the speed cushions, adjacent parking restrictions, flashing stop signs, 30km/hr speed limit and reinstate the existing 50km/hr speed limit; AND
  2. Share information with the RCMP for targeted speed enforcement; OR
  3. Other.

E.3.2

Water Conservation [Engineering Division]

• Recommended Motion:

  THAT Council:

  1. Approve a $22,000 budget for a communications campaign around increased water conservation awareness and education over the next three years, including $10,000 in 2023, $7,000 in 2024 and $5,000 in 2025, all funded from the Water Reserve Fund; AND
  2. Direct staff to propose amendments to the Waterworks Bylaw No. 2891 to include residential water metering requirements for new or significantly renovated residences; AND
  3. Review and approve an annual $5,000 operating increase for maintenance and reading of the additional water meters; OR
  4. Other.

E.3.3

Heritage Hall Accessibility [Facilities Division]

• Recommended Motion:

  THAT Council:

  1. Approve a $525,000 capital project in 2023 to install a Thyssenkrupp Elevator in Heritage Hall, with the following funding structure:
     1. A one-time cost of $475,000, inclusive of a 40% construction contingency, to be funded from the General Facilities Reserve, with an anticipated $50,000
        provincial accessibility grant to cover the difference; AND
     2. An annual operating cost of $2,000 starting in 2023; AND
  2. Approve construction of a second floor accessible washroom and relocation of the coat/bar area for a one-time capital cost of $16,750 in 2023, funded from the General Facilities Reserve, and an annual operating cost of $500 starting in 2023; AND
  3. Approve construction of a second washroom (non-accessible) on the second floor for a one-time capital cost of $19,500 in 2023, funded from the General Facilities Reserve, and an annual operating cost of $500 starting in 2023; OR
  4. Other.

E.3.4

Labourer II [Operations Division]

• Recommended Motion:

  THAT Council:

  1. Review and approve a new permanent, full-time Labourer II position at an annual cost of $81,400 funded through taxation, to assist with maintaining the City’s growing demand for services and associated equipment, specifically during the winter season to ensure the safety of our community; AND
  2. Review and approve a one-time operational cost of $1,000 to set up the new position, funded through the Operating Reserve; OR
  3. Other.

E.3.5

Public Art Funding [Culture Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to transfer $50,000 annually from the Major Building Reserve to the Public Art Reserve, to be used for future Public Art Projects; OR
  2. Other.

E.3.6

Truth and Reconciliation Initiative [Culture Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with the planning for annual National Day for Truth and Reconciliation initiatives, and to incorporate $5,000 into the annual operating budget to be funded through taxation; OR
  2. Other.

E.3.7

Rose Grabenhorst Garden Improvements [Parks Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with property improvements for the newly acquired land located at 13895 Harris Road for a future public garden and park space, inclusive of a Place of Remembrance, with the funding source being - $300,000 from DCC’s, and $150,000 from the Community Amenity Fund; AND
  2. Direct staff to proceed with the purchase of park maintenance equipment in the amount of $50,000, funded from the future capital reserve and an annual operating cost of $5,000; AND
  3. Commit to the replenishment of the Community Amenity Reserve Fund, should the City be successful in the Natural Infrastructure Fund grant application; AND
  4. Direct staff to increase the operating budget by $40,000 in 2023 for property insurance, utilities, invasive species control, mowing, etc.; AND
  5. Direct staff to increase the operating budget by $80,000 for additional annual maintenance costs in 2025 after the property improvements are completed; OR
  6. Direct staff to proceed with some immediate required repairs related to safety, and for design drawings and cost “D” estimates for the property improvements to be considered at a future date, with the funding source being $150,000 from the Community Amenity Fund; OR
  7. Other.

E.3.8

Pitt Meadows Athletic Park ["PMAP"] Space Planning [Parks Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with the space planning, conceptual design and construction cost estimates for Pitt Meadows Athletic Park and the adjoining 8 Acres of Amenity Lands, with funding in the amount of $75,000 from General Operating Reserve; OR
  2. Other.

E.3.9

Harris Road Park Space Planning [Parks Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with the space planning, design and construction cost estimates for Harris Road Park, with funding in the amount of $75,000 from General Operating Reserve; OR
  2. Other.

E.3.10

Pitt Meadows Family Recreation Centre Space Planning [Recreation Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with the space planning, design and cost estimates for the Pitt Meadows Family Recreation Centre, with funding in the amount of $75,000 from the General Operating Reserve; OR
  2. Other.

E.3.11

Aquatics Feasibility Study [Recreation Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with an Aquatics Feasibility Study, with funding in the amount of $75,000 from the General Operating Reserve; OR
  2. Other.

E.3.12

Agricultural Plan [Planning & Development]

• Recommended Motion:

  THAT Council:

  1. Approve an $80,000 expenditure from the Operating Reserve to hire a consultant to review and update the City of Pitt Meadows Agricultural Plan starting in 2023; OR
  2. Other.

E.3.13

Civic Centre Scoping Project [Planning & Development]

• Recommended Motion:

  THAT Council:

  1. Approve a $20,000 expenditure from the Operating Reserve to hire a consultant to carry out a scoping project to determine the requirements, needs opportunities and tasks involved in creating a Civic Centre Plan; OR
  2. Other.

E.4

Parking Lot Item from November 29, 2022 Business Planning

Council to review the item as identified at the November 29, 2022 Business Planning Meeting.

E.5

Updated Dollar Impact

• Recommended Motion:

  THAT Council:

  1. Approve the operating and capital budgets presented on November 28 and 29, 2022; AND
  2. Direct staff to prepare the consolidated 2023 to 2027 Financial Plan Bylaw and Utility Fee Bylaws based on the budgets and decisions made on November 28, 2022, November 29, 2022, December 13, 2022 and December 14, 2022; OR
  3. Other.

F.

NOTICE OF CLOSED MEETING

None.

G.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond.  Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments.

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

H.

COUNCIL PRIORITIES

A current copy of the Strategic Priorities Quarterly Report reflecting Council’s priorities and respective operational strategies.

I.

ADJOURNMENT