CITY OF PITT MEADOWS
Public Meeting of Pitt Meadows City Council
AGENDA

Monday, December 11, 2023 at 5:30 P.m. - 10:00 P.m.

Council Chamber

12007 Harris Road, Pitt Meadows, BC V3Y 2B5

Council acknowledges that we meet on the traditional territory of the q̓ic̓əy̓ (Katzie) First Nation

THIS MEETING’S PROCEEDINGS WILL BE BROADCAST LIVE VIA THE CITY’S WEBSITE AND AVAILABLE AS A RECORDED ARCHIVE

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A.

CALL TO ORDER

B.

LATE ITEMS

C.

APPROVAL OF AGENDA

• Recommended Motion:

  THAT the agenda for the December 11, 2023 Special (Public) Meeting of Council be approved. 

D.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond. Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments 

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

E.

REPORTS

E.1

2024 Budget Deliberations

Council to deliberate on the 2024 budget following the Business Planning presentations on November 27 and 28, 2023.

E.1.1

Recap of the 2024 Budget

Laura Barroetavena, Director of Financial Services, to provide an overview of the 2024 Budget.

E.1.2

Review of Decision Packages

E.1.2.1

Climate Action Plan [Planning & Development]

• Recommended Motion:

  THAT Council:

  1. Approve a $150,000 expenditure from the Local Government Climate Action Program Provincial (LGCAP) Grant Fund to support the development of a Climate Action Plan; OR
  2. Other.

E.1.2.2

Invasive Species Management Plan [Planning & Development]

THAT Council:

1. Approve a $21,500 expenditure from the Local Government Climate Action Program Provincial Grant Fund for the development of an Invasive Species Management Plan; OR
2. Other.

E.1.2.3

Civic Centre Masterplan [Planning & Development]

• Recommended Motion:

  THAT Council:

  1. Approve a $130,000 expenditure from the General Operating Reserve to hire a consultant to prepare a masterplan that will guide the future redevelopment of the civic centre area; OR
  2. Other.

E.1.2.4

Accessibility Plan [Planning & Development]

• Recommended Motion:

  THAT Council:

  1. Approve a $30,000 expenditure from the General Operating Reserve to support the development of an Accessibility Plan; OR
  2. Other.

E.1.2.5

Detailed Irrigation Study [Operations Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to undertake the multi-year Irrigation Study with $200,000 funded from the drainage reserve, and $100,000 expected to be funded by a provincial grant; OR
  2. Other.

E.1.2.6

Community Risk Assessment [Fire & Rescue Service]

• Recommended Motion:

  THAT Council:

  1. Approve the expenditure of $30,000 from the General Operating Reserve to hire a consultant to prepare a Community Risk Assessment; OR
  2. Other.

E.1.2.7

Pitt Meadows Athletic Park (PMAP) - Double Artificial Turf Field and South Parking Lot [Parks Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with the detailed design and construction of a Double Artificial Field, inclusive of lighting, grandstands, landscaping and additional parking with funding in the amount of $5,230,000 from the Community Amenity Reserve and $5,370,000 from the “Growing Communities Fund” Provincial Grant, and an annual Operating Budget of $56,000 funded by taxation at the time of completion; OR
  2. Other.

E.1.2.8

Pitt Meadows Athletic Park (PMAP) - Covered Multi-Sport Box, inclusive of a Field House and Expanded North Parking Lot [Parks Division]

• Recommended Motion:

  THAT Council:

  1. Direct staff to proceed with the detailed design and construction of a Covered Multi-Sport Box, inclusive of a field house and additional parking with funding in the amount of $8,100,000 from the Community Amenity Reserve which would include $3,400,000 borrowed from the Sewer Reserve, and an annual Operating Budget of $49,000 funded by taxation at the time of completion; OR
  2. Other.

E.1.2.9

Discontinue Use of Cross Street Banners on Harris Road – One Year Pilot [Communications & Community Engagement]

• Recommended Motion:

  THAT Council:

  1. Approve a one year trial of pausing the use of cross-street banners on Harris Road commencing January 1, 2024 and as presented at the November 27, 2023 Council Meeting; OR
  2. Other.

E.1.2.10

Economic Development Strategy Implementation Funding [Planning & Development]

• Recommended Motion:

  THAT Council:

  1. Approve an annual $20,000 expenditure from the General Operating Reserve to facilitate implementation of initiatives identified in the City’s Economic Development Strategy and as endorsed by the City’s Economic Development Advisory Committee; OR
  2. Other.

E.1.2.11

Asset Management Plan – Request for additional funding for the maintenance and replacement of the City’s assets [Financial Services]

• Recommended Motion:

  THAT Council:

  1. Approve $295,000 additional funding towards the City’s tax funded asset replacement, which is equivalent to a 1.0% tax increase to achieve the funding requirements identified in the 2023 Asset Management Plan Report financial strategy to address the current funding gap and minimize the cumulative backlog; OR
  2. Other.

E.1.2.12

Active Transportation [Engineering Division]

• Recommended Motion:

  THAT Council:

  1. Direct Staff to maintain the existing annual Active Transportation capital budget of 100,000, funded from the Transportation Reserve; OR
  2. Other.

E.1.3

Review of Parking Lot Item

E.1.3.1

Fire and Emergency Program Administrative Clerk

Stephane Drolet, Fire Chief, to present on the Parking Lot item, Fire and Emergency Program Administrative Clerk, as identified by Council at the November 27, 2023 Business Planning Meeting.

• Recommended Motion:

  THAT Council:

  1. Approve additional funding by a 2024 tax increase to increase the 0.5 FTE Fire and Emergency Program Administrative Clerk position to 1.0 FTE; OR

  2. Direct Staff to monitor the effectiveness of the part-time 0.5 FTE Fire and Emergency Program Administration Clerk position and report back to Council if further funding is needed; OR

  3. Other.

E.1.4

Updated Dollar Impact

E.1.5

2024 Budget Recommendations

• Recommended Motion:

  THAT Council:

  1. Approve the operating and capital budgets presented on November 27 and 28, 2023; AND
  2. Direct staff to prepare the consolidated 2024 to 2028 Financial Plan Bylaw and Utility Fee Bylaws based on the budgets presented on November 27, 2023, November 28, 2023, and decisions made on December 11, 2023 and December 12, 2023 (if needed); OR
  3. Other.

F.

QUESTION AND COMMENT PERIOD

Maximum 15 minutes for each Q&C Period. Registered speakers may speak once during each Q&C Period (on agenda items only) for a max. of 3 minutes including the time it takes for Council and Staff to respond.  Please see the 'Public Engagement at Council Meetings' Policy on the City's website for rules and procedures.

To submit your comments in writing, please visit pittmeadows.ca/submitquestionsandcomments

This meeting’s proceedings will be broadcast live via the city’s website and available as a recorded archive from the city’s website. Any information shared during the Q&C Period will become part of the public record.

G.

COUNCIL PRIORITIES

A current copy of the Strategic Priorities Quarterly Report reflecting Council’s priorities and respective operational strategies.

H.

ADJOURNMENT